- flexible & customizable
- designed just for creative teams
- replaces multiple, disparate tools
- real-time dashboards & insights
- easily scales from tens to hundreds of users
Ten Adams is a full-service health care, advertising, marketing, and branding agency. Anna Jordan, Controller at Ten Adams shares her experience with using Workamajig and FastPay together.
QUICK HIGHLIGHTS
CHALLENGES
- Physically printing, signing, stuffing envelopes, and sending checks was wasting far too much time.
- The system they were using for paying vendors was inefficient
- It was hard to keep track of what was being spent on what and the team was spending a lot of time trying to track things down
SOLUTION
- Using FastPay together with Workamajig to pay vendors through automated software
- Using the card management feature to reconcile credit card statements
- Using Workamajig to track exactly what’s being spent where
RESULTS
- A major improvement in efficiency and time saving
- Not only saving money but gaining money from rebates on the virtual cards
- Deep business insight that allows Ten Adams to make wise business decisions
Challenges:
FIND A WAY TO MANAGE TIME-CONSUMING TASKS MORE EFFICIENTLY
When an agency is in its inception, there is often no real need for automated software. Things can get done manually without too much time or trouble.
Until now, Ten Adams had been physically processing their bills, from stuffing envelopes to mailing the checks. It came to a point, however, where it was clearly wasting far too much time, and a solution was needed.
“The main problem we were looking to solve was just efficiencies. We were printing out tons of checks each week and it was just very time-consuming”
“The main problem we were looking to solve was just efficiencies. We were printing out tons of checks each week and it was just very time-consuming”
Solution:
USING WORKAMAJIG'S FASTPAY INTEGRATION TO CREATE A SEAMLESS PAYMENT SYSTEM
Starting up with using FastPay and Workamajig together was incredibly simple:
“We just exported our vendor list from Workamajig, gave them our bank account information from the accounts we used to pay our invoices, signed a couple of agreements, and we were set up and running very quickly.”
Workamajig provides you with the data and insight you need to make better, more informed business decisions.
Paying vendors in FastPay is incredibly quick and easy. As Anna attests:
“I go into Workamajig, select what I need to pay, hit submit, and then it’s done. It’s incredible.”
As far as support is concerned, FastPay’s customer service team is tops:
“We’ve got a dedicated account person who’s pretty much an extension of our accounting team. Any request we have to make our system better, we shoot it over to our rep and typically by the next update, that request has been updated in the system. They’re so responsive, they really care about helping us do our job better.”
Results:
A MAJOR INCREASE IN EFFICIENCY AND PROFIT
Since they started using FastPay and Workamajig three years ago, Ten Adams have increased their profits from virtual card rebates from $20,000 a year to $29,000.
“It’s just a win-win all around. It’s helping with efficiencies, it’s taking a huge piece of the workload off of you. It really pays off to use FastPay.” - Anna
Transcript:
"Using Fastpay and Workamajig together saves you both time and money but not only does it save you money, it makes you money."
How Workamajig's Fastpay integration created a seamless payment process with Workamajig.
Ten Adams is a full-service healthcare marketing, advertising, and branding agency. The main problem we were looking to solve was just efficiencies. We were printing out tons of checks each week and it was just very time-consuming to physically print those checks out of Workamajig, have the president hand sign them, stuff the envelopes, put the postage on them, and mail them.
Fastpay reached out to me and I thought you know what, this is a good time we were having some issues with our current process at the time we just exported our vendor list from workamajig, and gave them our bank account information from the accounts that we used to pay our invoices signed a couple of agreements and we were set up and running very quickly.
Because of the customization at Workamajig, you really can get a very clear sight of what is going on in your business. really having that good data in there helps you make Better Business decisions on what type of work you can do and for how much money.
To me, the most impactful part about fast pay is just how easy it makes paying vendors. the fact that I can go into Workamajig select what I need to pay and then hit submit, and then it's done is incredible.
A really nice feature of Fastpay is their customer service team so we've got a dedicated account person that is pretty much an extension of our accounting department.
Any requests that we have to make the system better we shoot it over to our rep and typically by the next update that request has been implemented in the system. So it's just they're so responsive they really care about helping us do our job better.
Any requests that we have to make the system better we shoot it over to our rep and typically by the next update that request has been implemented in the system. So it's just they're so responsive they really care about helping us do our job better.
We are starting to see the efficiencies in using the card management feature so the media team doesn't have to go through each statement from a major credit card and try to reconcile what all those charges are for because we're able to divvy them out by whatever we want but we do by client and campaign so you know whenever that comes in this is exactly what it's for and you move on down the road.
One no-brainer to switching to Fastpay was that it's a free service but it's not only a free service you actually make money when we first started using Fastpay we were making around $20,000 a year back from the rebates on the virtual cards the second year it was at $22,000 and now we're on the third year and we've made $29,000. So it's just a win-win all around it's helping with efficiencies, and it's taking a huge piece of the workload off of you it surely shows that it pays off to use Fastpay.
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