Scrum Ceremonies 101-All to Know About Scrum Events

Hannah Donato
January 18, 2023
5 minute read

Agile scrum is a popular process for managing projects and product development. It's based on the concepts of agile software development, which emphasize adaptive planning, self-organization, and the ability to respond quickly to changes. 

Scrum defines the roles, events, and artifacts of a project. Teams come together in Scrum ceremonies and Scrum events to plan, review, and discuss their progress. 

The four main scrum ceremonies are sprint planning, daily scrum, sprint review, and sprint retrospective. Let’s dive into each of them and discuss how to maximize them for your project’s success.

 

What Are Scrum Events and Ceremonies?

Scrum events are actual events that help teams using a Scrum framework get work done in an effective, organized manner. These meetings, also known as Scrum ceremonies, are held regularly and involve the entire team.

 

What Are The Four Agile Scrum Ceremonies?

Sprint Planning

The purpose of sprint planning is to iron out the objectives of the upcoming sprint and decide which tasks the team will take on. This event is attended by the entire Scrum team – the Scrum Master, Product Owner, and the development team.

During the sprint planning, the Product Owner will explain the goal of the sprint, and the development team will prioritize and estimate the tasks that need to be done to address them. It's important to note that sprint planning must be done within a certain amount of time. Generally speaking, it should take no more than eight hours and should be held no later than one day before the sprint starts.

By taking the time to properly plan each sprint, the team will be able to ensure that they are fully prepared to take on the tasks of the sprint and ultimately achieve their goals.

Sprint Review

Also known as the sprint demo, the sprint review is a Scrum event where the team gathers to present and discuss the work that was completed during the sprint. 

The goal of the Sprint Review is to review the progress of the project and to adjust the plan for the upcoming work. It's also a chance for stakeholders to provide feedback and direction. This Scrum ceremony typically lasts for one to two hours and is attended by the entire Scrum team and the project stakeholders. 

At the end of the sprint review, the team should have a clear understanding of what was accomplished during the sprint, what needs to be done next, and any changes that need to be made.

Sprint Retrospective

The sprint retrospective aims to help teams become more effective. It takes place after each sprint and is attended by the development team, the Scrum Master, and Product Owner. 

In this Scrum ceremony, the team reviews the previous sprint and identifies areas that need improvement regarding how the team worked together. While the sprint review focuses on the deliverable, the sprint retrospective evaluates the team’s approach, decisions, and actions. Everyone is encouraged to share their thoughts and ideas.

 

The sprint retrospective usually takes around 90 minutes, but can be shorter or longer depending on the team’s needs. By having regular sprint retrospectives, teams can quickly identify areas for improvement and take action to become even more effective.

Daily Scrum

One of the Scrum events is the daily scrum. The daily scrum is one of the key ceremonies in Scrum that help teams effectively plan and manage their work. It's a short, daily stand-up meeting, typically lasting no more than 15 minutes. 

 

This allows the team to align their work and stay on track. It also keeps everyone up to date on the project's progress and helps identify any potential problems. The development team and the Scrum Master usually attend the meeting.

 

Ingredients To Successful Scrum Events

Ensuring that your Agile Scrum ceremonies or events yield great results are stepping stones toward making your project successful. Here are a few things you will need to maximize your Scrum events.

Aligned Priorities & Objectives

Making sure that everyone is on the same page when it comes to your project priorities and objectives helps ensure that the Scrum ceremonies and events are successful and that everyone is working towards the same goals. Without a shared understanding of objectives and priorities, the team can become confused and lose direction. This can lead to missed deadlines, low morale, and wasted time. 

Articulate the project objectives and prioritize tasks and share these objectives and priorities with the team regularly. With these goals front and center, the team can focus on what needs to be done and work together to achieve them.

Collaborative Communication

Ceremonies in Scrum and Scrum events are designed to bring team members together. And the only way to make sure everyone is on the same page is through collaborative communication. That means encouraging everyone to speak up and share their ideas. It also means being mindful of how you're conveying your message and actively listening to what others have to say. This will help you get the most out of your events and create an environment of trust and collaboration

Collaborative communication helps foster creative problem-solving. By allowing everyone to express their opinion and work together towards a common goal, the team can come up with solutions that wouldn’t be possible on their own.

Empowered Team

For your scrum events to be successful, it is essential that you have an empowered team. Each Scrum ceremony allows the team to plan, review, and reflect on their progress. However, for these ceremonies to be successful, the team must be empowered to take ownership and make decisions. 

An empowered team will be able to identify and discuss problems, brainstorm solutions, and take action to improve their performance. They will also have the confidence to question and challenge their own process, and the processes of their teammates. 

Give your team the tools, resources, and authority to take charge and make decisions. With an empowered team, you can ensure that your Scrum ceremonies will be more successful.

Effective Tools

From tracking tasks to managing your backlogs, the right tools can make it much easier to collaborate and stay organized. Find the right balance between simplicity and powerful features. 

 

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You want a tool that will make it easy to manage your projects, but not one that's overly complicated or hard to use. If you’re managing a marketing or advertising team, consider Workamajig –the only project management tool made for creative teams.

Its features include project management, CRM, task management, resource management, as well as billing. This way, you can manage everything in one tool.

So if you're looking for the best way to make your Scrum events successful, don't underestimate the power of the right tools. They can be just what you need to stay organized and on task.

 

Frequently Asked Questions

Scrum defines how many events?

Scrum defines how many roles events and artifacts a project has. For teams using Agile Scrum, there are four events. The 4 Scrum ceremonies are sprint planning, sprint review, sprint retrospective, and daily scrum. However, some sources identify 5 scrum events, including the sprint into the mix.

Which Scrum events are timeboxed?

All Scrum events are time-boxed. Efficiency is important in Agile Scrum so it’s essential that meetings don’t take too much time away from production.

What are the Scrum events in order?

The ceremonies of Scrum order as follows:

  • Sprint planning
  • Sprint review
  • Sprint retrospective
  • Daily scrum

While these are the Agile scrum events in order front the time a project begins, the 4 Scrum ceremonies cycle throughout the whole Agile Scrum process. 

What are 5 scrum events? What are the 5 scrum ceremonies?

The five Scrum events (also known as Scrum ceremonies) are sprint planning, sprint review, sprint retrospective, daily scrum, and sprint.

 

Wrapping Up

Events in Scrum allow teams to maximize the Agile Scrum methodology.

Scrum Event

Attendees

Duration

Output

Sprint Planning

Scrum Master

Development Team

Product Owner

8 hours max

Sprint scope

Sprint Review

Scrum Master

Development Team

Product Owner

4 hours max

Feedback on the deliverable to consider on the next sprint planning session

Sprint Retrospective

Scrum Master

Development Team

Product Owner

3 hours max

Action plans to improve the next sprint

Daily Scrum

Development Team

Scrum Master

Optional: Product Owner

15 minutes max

Individual progress, daily tasks, and issues encountered

 

By having these events on a regular basis, teams can stay organized, productive, and focused on the project. Incorporate Scrum ceremonies into your workflow to get the most benefit out of the Scrum process.

 

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