Operational Excellence

7 Tips for Owning Resource Management Like a Boss

by Ron Ause, August 20, 2015

Resource management is paramount in ensuring efficient delivery of your project. To ensure that the process is systemized, it is essential to monitor your resources on hand—not only to maximize efficiency, but also to minimize wasted time.

Effective resource planning demands a deep understanding of your talent’s work habits and skills. It is important for project managers to develop an effective resource management strategy to get the most out of your team and guarantee success of the project.

Below are seven tips for owning resource management like a boss:

1) Create a Resource Pool Across All Projects

Resource pooling centralizes information, making it easier for PMs to administer tasks across a variety of projects. Creating and maintaining an active resource pool provides an accurate picture of resource availability and streamlines project delivery.

2. Approach Timesheets From a New Perspective

Time sheets can be the bane of the creative industry. But thanks to project management software, they don’t have to be. Keep things simple, make submissions easy for your employees and be flexible about how time is measured. Time sheets should be about understanding business processes, not about penalizing your employees.

3. Maintain a Consistent, Updated Schedule

Of everything. Having a centralized area that tracks all your resources will help you manage workloads, streamline scheduling and eliminate employee conflicts. Make sure you set realistic time parameters, assign resources appropriately and manage quality to reduce project errors.

4. Create a Contingency Plan

Resource shortage is a reality, no matter the size of your team. However, developing a proactive contingency plan that identifies and responds to potential shortages or negative circumstances will help minimize risk and prevent panic, should there ever be a problem.

5) Incorporate Capacity Tracking Reports

Capacity planning is the process of determining your team’s ability to respond to demands for your services. More specifically, it is the maximum amount of work that your organization is capable of completing, given your allocated resources. Realistically gauging your team’s capacity will help you foresee future needs and allow you to adapt to them.

6) Keep Your Team Happy

After all, your project’s success is dependent on them. Build ownership and value individuality. Encourage employees to leave their comfort zones. Keep your team informed. And never underestimate the power of a well-developed incentive program. When they are appropriately recognized for performance, employees have increased morale, job satisfaction and involvement.

7) Use Technology to Automate Processes

Technology has vastly improved resource management. The best resource management software routes estimates, organizes staffing availability and manages workloads, enabling PMs to do things faster and more efficiently. Software automation saves time, money and effort and allows managers to focus on your project’s most precious assets: your team members.

What tips do you have for great resource management?

About The Author

Ron began a career in the software industry at 13, while working with his father. He's become an expert in job cost and project management for creative teams.

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