Operational Excellence

Creative Project Management: How to Tame Your Task List

by Penny Kooy, June 2, 2016

It’s Monday morning and you can’t seem to stop staring at your task list. Despite your best intentions—and the fact that your to-do list is populated with a growing amount of jobs—it’s seemingly impossible to choose a task to begin your workweek with. While lists force us to identify actionable goals and organize important information, they can also create a sense of dread.

How do you tame your task list?

One of the easiest ways to ease into productivity and the peace of mind it affords, is by approaching your task list from a realistic standpoint. So take a deep breath…and read further to learn how to create and maintain to-do lists that actually work.

1) Prepare Before You Start

Perhaps you’ve heard the following adage: proper planning prevents piss poor performance. And if you’ve been around the creative industry long enough, you already know that this is actually pretty true. Whether you’re working on a logo, website, television spot, print ad, or inbound marketing campaign, the key to a successful project starts with the creative brief.

Review all the specs, gather the necessary resources, and be sure to consider the small things before you delve too deep.

2) Prioritize Your Most Important Tasks

This may go without saying, but it’s extremely important to rank your tasks based on importance and commitment. Consider using robust project management software to display your individual jobs. Not only does software provide you with security and project storage, it allows your team to have a comprehensive, centralized view of all tasks so you can get real-time updates.

3) Start Your Day With the Tasks You Dread

Did you lose sleep last night over impending assignments? Start your day off with those exact tasks. By beginning your day with the most complex, involved, and laborious tasks, you’re not only getting a head start on your to-do list, you’re clearing your head for the remainder of the day.

4) Break Tasks into Chunks

To keep momentum going and to optimize productivity, a good solution for getting started is to break the tasks into digestible blocks of work. Can’t seem to break away from a small task, despite the fact that you have a looming deadline for a huge project? Break down the bigger project into similar-sized tasks to the one that’s keeping you distracted.

Big responsibilities can be daunting. However, once you break down big projects into little pieces, they get easier to work with.

5) Automate The Small Stuff

We understand: Your projects are important. So why worry about the nitty gritty when you can automate the small stuff? Project management software is intuitive and takes care of timesheets, invoices, and expense reports. Furthermore, the best automated software provides easy access everywhere, stores project files, and automatically integrates to your calendars.

Say goodbye to extra layers of stress.

ultimate guide to creative project management

 

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